People Coordinator

Job Title: People Coordinator (m/f/d)

Based At: Ingolstadt Village / Wertheim Village (Home-Office possibilities)

Fixed-term contract

KEY RESPONSIBILITIES

Coordinate and be actively involved in all general People/HR matters, during all phases of employer lifecycle, in particular:

General administration

• Manage critical administrative tasks for the Country including on-boarding process, equipment set-up, people systems maintenance, liaising with new joiners and line managers, payroll and benefits set up
• Take full ownership and responsibility of  People administrative and transactional services including:
• Monthly payroll input, benefits & pensions administration, involving third-party suppliers and government bodies
• End-to-end systems and data maintenance administration
• People experience and recognition administration
• Prepare and issue all relevant correspondence to employees (e.g. contracts, change of role, promotions, references, mortgage letters, employee relations matters etc.)
• Manage critical administrative tasks within the end-to-end leavers process
• Pro-actively build, maintain and refresh local employment law knowledge
• Advise where necessary on day to day questions from the employees

• Draft general correspondence
• Support the People team in conducting talent reviews and succession planning
• Keep database and archive up-to-date and in compliance with legal requirements
• Management of payment orders, budget admin, onboarding of and liaising with third-party suppliers
• Liaise with the Payroll team with regard to benefits, contractual and other changes
• Leaver administration

Attraction/ Recruitment/ Onboarding

• General administration of recruitment process
• Setting-up and follow-up of interviews
• Request references and follow-up during recruitment process
• Establish and maintain contact with universities; coordination of internships
• Coordinate new-joiner process and on-boarding

Training & Development

• Close cooperation with the Training and Development team as well as other departments to deliver tailored training solutions
• Actively participate in development and execution of training initiatives

PROJECTS

• Coordinate the organisation of Job Fairs and actively participate in them
• Work closely with the People Director and HR Business Partner on Feel Good and Do Good Projects; assist in the design, launch and implementation of various other People projects

 SKILLS AND QUALIFICATIONS

• 1-4 years of previous experience of working within an HR environment as an HR Generalist, preferably in a fast-paced, matrix, international environment
• Knowledge and practical application of HR practices
• Knowledge of German labour law
• Excellent oral and written communication skills in both German and English; other languages are a plus
• Skilled in use of the MS-Office-package and other usual software
• Ability to work under pressure
• Accuracy and attention to detail
• Strong organisational skills and ability to prioritise work load
• Confidentiality